Your books, posted at the moment of sale
No month-end export ritual. Every invoice, receipt, purchase and adjustment writes a balanced journal entry the instant it is saved.
0
spreadsheets required at month end
One source of truth
Tax handled properly
Statements on demand
One source of truth
Sales, stock and cash all post to the same ledger. Your accountant stops asking why three reports disagree.
Tax handled properly
Multiple tax rates, inclusive or exclusive, item-level and customer-level exemptions, withholding and reverse charge.
Statements on demand
Trial balance, P&L, balance sheet and cash flow for any date range, any branch, any comparison period.
A real general ledger, not a summary table
Plenty of POS products call a sales summary 'accounting'. SumPOS runs an actual double-entry general ledger. You get a chart of accounts you control, journal entries you can inspect line by line, and a drill-down path from any figure on the balance sheet all the way back to the receipt that created it.
- Customisable multi-level chart of accounts
- Manual and recurring journal entries with attachments
- Cost centres, projects and departments as dimensions
- Opening balances and mid-year migration support
- Period locking so posted months stay posted
Receivables and payables that chase themselves
Credit customers get statements, reminders and aging buckets. Suppliers get scheduled payments and reconciled balances. Both sides link straight back to the documents that created them, so a disputed line takes seconds to settle.
- Customer credit limits enforced at the till
- Automated reminder sequences over email and WhatsApp
- Aging at 30 / 60 / 90 / 120 days, by branch or salesperson
- Advance receipts and payments with automatic allocation
- Write-offs and bad-debt provisioning with approval
Bank reconciliation without the printouts
Import a statement, and SumPOS proposes matches against your recorded receipts and payments. Confirm the obvious ones in bulk, investigate the handful that do not fit, and close the month with a clean reconciliation report you can hand to an auditor.
- CSV, XLSX and OFX statement import
- Rule-based auto-matching you can teach
- Multiple bank, cash, wallet and card-settlement accounts
- Card settlement matching against acquirer payouts
- Unreconciled item aging
Tax, quietly correct
SumPOS keeps the tax configuration out of your way until you need it. Set rates and rules once - including per-item categories, exempt and zero-rated goods, and customer-level exemptions - and every document applies them consistently. Return-ready summaries are one click, and where a tax authority requires live e-invoicing, SumPOS files it in the background.
- Multiple concurrent tax rates and jurisdictions
- Tax-inclusive and tax-exclusive pricing per price list
- Withholding tax and reverse-charge handling
- Period tax summary and return workings
- Direct e-invoicing to supported tax authorities
Everything in Accounting & Finance
No asterisks, no 'coming soon' hidden in a footnote. If it is listed here, it ships.
Ledger
- Multi-level chart of accounts
- Automatic journals from operations
- Manual & recurring journals
- Cost centres and dimensions
- Period close and locking
- Full audit trail
Cash & Bank
- Multiple bank & cash accounts
- Statement import and auto-match
- Card settlement reconciliation
- Petty cash with float control
- Inter-account transfers
- Cheque register with post-dating
Reporting
- Trial balance
- Profit & loss by branch or segment
- Balance sheet
- Cash flow statement
- Budget vs actual
- Comparative and consolidated views
Tax
- Multi-rate tax engine
- Exemptions & zero-rating
- Withholding tax
- Tax return workings
- Fiscal invoice numbering
- E-invoicing integrations
Accounting & Finance - the usual questions
Still unsure about something? Ask us directly - a person answers, usually the same day.
For the overwhelming majority of retail, restaurant and distribution businesses, no. SumPOS runs a complete double-entry ledger with statements, tax workings and bank reconciliation. If your accountant prefers a specific package, we export in the formats they use, or you can give them read-only access to SumPOS directly.
Works even better with
These modules share the same data, so turning one on makes the others more useful.
Ready to see your business on one screen?
The point of sale is free forever - unlimited registers, unlimited stores, no card required. Add the back office only when you actually need it.
No card required · Free forever · No commission on your sales · Your data stays yours