Buy better, and prove it
A clean chain from request to receipt to payment, with the price history that lets you push back the next time a supplier raises a rate.
3-way
PO / GRN / invoice matching, automatic
Three-way matching
Price history that argues for you
Payables you can plan
Three-way matching
Purchase order, goods receipt and supplier invoice are matched line by line. Differences are flagged, not absorbed.
Price history that argues for you
See what each supplier charged for the same item over the last two years before you approve the next order.
Payables you can plan
Aging by supplier, due-date calendar, partial payments and credit notes - so cash never surprises you.
Purchase orders that reflect how you really buy
Start from a reorder suggestion, a low-stock alert, a branch request or a blank sheet. Add expected delivery dates, agreed discounts, tax treatment and freight terms. Send by email or WhatsApp as a branded PDF. Approve in stages if your business needs a second signature above a value.
- Multi-level approval thresholds
- Supplier-specific catalogues, codes and pack sizes
- Blanket orders with scheduled call-offs
- Foreign-currency orders with rate locked at order date
- Import duty, freight and clearing costs landed per line
Receiving that catches problems at the door
Scan goods in against the order. Short shipments, over-shipments, wrong items and damaged cartons are recorded at the moment they are discovered - with a photo if you like - so the credit note conversation happens with evidence.
- Partial receipts against one order
- Batch, expiry and serial capture at receipt
- Photo attachments on discrepancy lines
- Automatic barcode label printing for received stock
- Direct-to-branch receiving that bypasses the warehouse
Supplier scorecards
SumPOS quietly keeps score. On-time delivery rate, fill rate, average price movement, return rate and days to resolve a credit note. When two suppliers quote the same price, the scorecard tells you which one actually costs less.
Everything in Purchasing & Suppliers
No asterisks, no 'coming soon' hidden in a footnote. If it is listed here, it ships.
Ordering
- Draft, approve, send workflow
- Reorder-driven auto-drafts
- Branch purchase requisitions
- Blanket & scheduled orders
- Supplier price lists & contracts
- Email / WhatsApp PDF dispatch
Receiving
- Goods receipt notes
- Partial & over receipt handling
- Discrepancy capture with photos
- Batch, expiry & serial at intake
- Quality-check hold status
- Landed cost distribution
Payables
- Supplier invoice matching
- Aging & due-date calendar
- Partial payments & advances
- Debit / credit notes
- Payment vouchers with approval
- Supplier statements & reconciliation
Insight
- Supplier scorecards
- Purchase price variance
- Spend by category & supplier
- Lead-time analysis
- Return-to-vendor tracking
- Committed-spend forecast
Purchasing & Suppliers - the usual questions
Still unsure about something? Ask us directly - a person answers, usually the same day.
It can prepare them automatically. SumPOS drafts orders from reorder points and sales velocity, grouped by supplier, and puts them in front of you for review. We deliberately keep a human in the loop before an order is sent - automation should save you typing, not spend your money for you.
Works even better with
These modules share the same data, so turning one on makes the others more useful.
Ready to see your business on one screen?
The point of sale is free forever - unlimited registers, unlimited stores, no card required. Add the back office only when you actually need it.
No card required · Free forever · No commission on your sales · Your data stays yours